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Deputy Program Manager
🌎 worldwide
145d ago
Istari is a digital engineering software company enabling our customers to turn the physical world into the digital to accomplish their specific mission or business objectives.

Istari was founded with the vision of making open, scalable digital engineering ecosystems a reality – where new technologies and systems are created digitally, free from the real-world constraints of costs and schedules. We are creating the world’s best engineering model sharing platform, allowing our customers to simply and securely integrate their models across different engineering disciplines, organizations, and security levels.

At Istari, we are passionate about our mission of creating the world's first open and scalable industrial metaverse. Whether our customers are designing prototypes, performing virtual testing, or training AI and autonomy for complex systems, we know that going digital will save them time, resources, and reduce their environmental impact.  

While we are a distributed team with most team-members working remotely, we place an emphasis on staying connected and collaborative, prioritizing in-person opportunities to build trust as a team. At Istari, we still believe that trust is best built in-person. To do this, we have an engineering headquarters in Cambridge, MA for focused technical development and several times per year we gather for an off-site that allows us to develop our professional skills and our team relationships.

At Istari, we live by our values, which include:

Purposeful Autonomy
We value letting people self-organize and self-motivate. 
Our flat structure and lack of meeting clutter are meant to empower individuals and teams to be proactive.
Our autonomy is measured, goal-oriented, and results-driven – not meandering.
Clear objectives help us prioritize our time.

Radical Transparency
We believe in honest-but-kind communication, transparency, and open-door policies.
We love learning about challenges and tackling them early, not hearing good or bad news late.
We share work-in-progress across our team. 
Fast feedback keeps autonomy purposeful.

Continual Curiosity
At Istari, we love learning to do things ourselves.
We ask, read, share, teach – even watch YouTube videos – to learn new skills to solve problems.
When we make breakthroughs, we write them down.   
Writing focuses ideas, helps us learn, and helps us share.

As a Deputy Program Manager, you will be responsible for overseeing the planning and successful execution of complex programs or projects. You will work closely with cross-functional teams by demonstrating: outstanding communication skills, firm grasp of processes, expectations management, data-driven decisions, proactivity, and task prioritization that focuses on solutions. Your responsibilities will include coordination of internal and external resources, ensuring projects remain within scope, schedule, and defined budgets, in collaboration with project and product staff from various functional departments.

If the Deputy Program Manager is doing their job right, their programs/projects will be on-time, within budget, within acceptable quality limits, in scope of work, and satisfy both stakeholders and the team.

10+ years project management experience
Hands-on experience with executing projects with defined scope and fixed duration
Proven success working with cross-functional teams across all levels of an organization
Experience in managing program(s) cost, schedule, and/or performance
Strong written and verbal communication skills
Strong presentation skills
Must be a U.S. citizen

Experience in the management of Department of Defense (DoD) acquisition programs or projects
Knowledge and understanding of the procurement or acquisition processes for DoD
Experience on ACAT I, II or III programs or similar
Clear understanding of the DoD and USAF Acquisition organizations
Certifications Preferred: Certification as Defense Acquisition Workforce Improvement Act Level II or III Program Manager. Project Management Institute (PMI) certification as a Project Management Professional (PMP).

Roles and Responsibilities

    • Determine and define project scope and objectives
    • Predict resources needed to reach objectives and manage resources in an effective and efficient manner
    • Prepare budget based on scope of work and resource requirements
    • Track project costs in order to meet budget
    • Develop and manage a detailed project schedule and work plan
    • Provide project updates on a consistent basis to various stakeholders about strategy, adjustments, and progress
    • Manage contracts with vendors and suppliers by assigning tasks and communicating expected deliverables
    • Utilize industry best practices, techniques, and standards throughout entire project execution
    • Monitor progress and make adjustments as needed
    • Measure project performance to identify areas for improvement
We offer highly competitive benefits, including:

Health and Family
- Medical/Dental/Vision
- Premiums are 100% Company Paid
- Life Insurance
- Flexible Work Hours 
- Unlimited Paid Time Off (PTO) with federal government holidays

- Competitive Compensation 
- 401k 
- Company Stock Options
- Home Office Setup Budget

- Reimbursement for approved trainings and subscriptions
- Conferences (travel, lodging, and fees)

Note - some benefits are not available to interns.

Thank you for your interest in Istari. Expect to hear back from us soon with next steps.
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